Trade Mark East Africa Job Vacancy 2018 for Programme Manager, Application Details

Trade Mark East Africa Job Vacancy 2018 for Programme Manager, Application Details

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Applications are invited from suitably qualified applicants for Trade Mark East Africa Job Vacancy 2018Interested applicant(s) ought to follow the details and procedures on this page to secure this opportunity.

Trade Mark East Africa Job Vacancy 2018

The Programme Manager will provide support the Directorates of Private Sector Advocacy; Export Capability; and Women and Trade in developing and rolling out regional programmes. The PM will directly report to the Director, Private Sector Advocacy in terms of performance management but will be a shared resource across the Business Competitiveness portfolio. Programming will focus on the three strategic impact areas, adapted to local circumstances and developed within an overall regional strategic framework to;

  • Support public private dialogue and advocacy;
  • Improve the ability of firms to export goods of sufficient quality and quantity and the availability and quality of services that support trade and technology that facilitates the production of goods and services; and
  • Support the implementation of interventions that enhance the capacity of women to effectively participate in trade and increase their trade values and incomes.

Roles and responsibilities

Programme Management and Delivery:

  • The PM will play a central part in managing the Business Competitiveness portfolio; technical and financial performance as stipulated in the TMEA grant management policy amongst others. Working with the SOL, country directors, technical/regional directors and programme managers and consultants, contribute to the development of the strategic direction of the programme
  • Support country implementation engagement, implementation plan and assist in its extension to, and coordination with, the overall regional programming.
  • Provide technical oversight to Business Competitiveness projects and any other projects as designated under the matrix management structure
  • Support programme deliverables including through management of project teams, supervision of consultants, liaison with client and donor partners, and coordination of technical inputs in project implementation
  • Manage projects to ensure that results frameworks and indicators are appropriate and up to date, and ensure progress is being made against agreed results, projects are properly structured and adequately resourced, projects are completed on time and within budget and that work is delivered to a technical standard that fully meets requirements
  • Evaluate proposals for funding support and making recommendations; provide programmatic and logistical support to potential applicants to solicit and produce high quality proposals for funding; monitor potential applicants and recipients of financial support and oversee grant management and reporting
  • Assist in the preparation and management of budgets and tracking and verifying programme expenditure
  • Assist in the preparation and editing of reports and other programmatic documents when required
  • Ensure compliance with PCM guidelines throughout the project design and implementation cycle, including reporting and closure.
  • Ensure compliance with grant management procedures and guidelines including appraisal, selection, implementation, reporting and closure.
  • Adhere to the safeguarding policies and procedures and immediately report any safeguarding concerns.

Strategic Partnerships/Relationships:

  • Assist in the development and management of relationships with key country and regional stakeholders (organisations and individuals) – including government, private sector, civil society, research organisations, and academics, the EAC Secretariat and regional umbrella bodies
  • Manage contractual relationships with sub-contractors and associates undertaking proper observance of all personnel/contracting actions: preparation and negotiation of contracts, timely initiation of payments and performance appraisal
  • Maintain zero tolerance to bribery, fraud and corruption, and ensure the immediate reporting of any corruption or suspect behaviour that threatens TMEA’s reputation.
  • Represent the Business Competitiveness portfolio regional and country fora when required to do so

Monitoring, Evaluation, Learning and Dissemination:

  • Contribute to the development/revision of tools and procedures to document and share knowledge, incentivise staff/teams and enforce compliance and standards in cooperation with the knowledge and results
  • Support knowledge and results management to ensure consistent monitoring and timely evaluation of key projects to assess impact.
  • Work closely with the knowledge and results team to develop quarterly and annual reports on the MIS
  • Coordinate the updating of the corporate results framework when required

Communications:

  • Ensure dissemination and visibility of the Business Competitiveness portfolio
  • Act as the primary communications liaison for regional/technical directors and programme managers
  • Prepare and /or coordinate inputs for corporate reports, donor reports, impact stories and any other communications materials for the portfolio
  • Administrative and Logistical Support:
  • Develop and monitor programmatic budgets and costs, in line with TMEA policies and procedures
  • Lead in procurement of services for the programme in line with established procurement procedures
  • Provide logistical and administrative support for key Business Competitiveness meetings, forums and events
  • Ensure timely funds disbursement of grantees and other services suppliers
  • Ensure portfolio documents are updated and filed on J/shared drive

Corporate level responsibilities:

  • Apply the highest standards of controls and risk management practices and behaviours and embed a positive risk and control culture
  • Demonstrate prudence, sound judgement and appropriate and timely escalations in management of all types of risk (including fraud risk) applicable to my role.
  • Understand and comply with the relevant end-to-end processes including applicable risks and controls.
  • Seek to identify, understand and escalate risk events/incidents/ issues on a timely basis focusing on fixing root-causes and taking ownership of identified mitigating actions.
  • Promote and adhere to TMEA’s core values and ensure compliance with organisational policies and procedures.
  • Ensure compliance with PCM guidelines throughout the project design and implementation cycle, including reporting and closure.
  • Ensure compliance with grant management procedures and guidelines including appraisal, selection, implementation, reporting and closure.
  • Participate in regular informal and formal reflection, knowledge sharing and learning events.
  • Document lessons learned and best practices for knowledge sharing and learning.
  • Promote and adhere to TMEA’s core values and ensure compliance with organisational policies and procedures.
  • Maintain zero tolerance to bribery, fraud and corruption, and ensure the immediate reporting of any corruption or suspect behaviour that threatens TMEA’s reputation.
  • Adhere to the safeguarding policies and procedures and immediately report any safeguarding concerns.
  • Any other related responsibilities that may be assigned by the line manager from time to time.

Qualifications

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Academic and professional qualifications

  • An undergraduate or postgraduate degree in Economics, Business Administration, Political Science, Public/ International Affairs.
  • Training in Programme/ Grant Management, Regional Integration, Trade or International Development or other relevant field would be an added advantage.
  • Strong research, oral and written communications and stakeholder coordination skills are essential.

Work experience

  • For undergraduate degree holders, at least seven years of proven experience in programme/project/grant management in private sector development, value chain, logistics) and/or private sector or civil society engagement in East Africa. Postgraduate degree holders will possess at least five years of relevant experience.

Technical skills and behavioral competencies

  • Good understanding of the country and regional socio-political and economic contexts in East Africa as well as the country and regional private sector and civil society environment;
  • Good understanding of competitiveness, enabling trade issues;
  • Knowledge of and experience in supporting country public-private dialogue and policy advocacy;
  • Experience in managing multiple projects demonstrated organizational skills and attention to detail;
  • Excellent influencing, networking and relationship building;
  • Ability to work within and communicate effectively within a matrix structure and between regional and technical teams;
  • Excellent communication and written and spoken English;
  • Comfortable working under pressure and within tight deadlines with ability to multi-task;
  • Experience with gender and social inclusion in programming a strong advantage; and
  • Knowledge of Kiswahili/or French would be an advantage.

How to Apply

Click Here To Apply

 

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