IRC Job Vacancy 2019 for Humanitarian Safety Administration Assistant, Application Details

IRC Job Vacancy 2019 for Humanitarian Safety Administration Assistant, Application Details

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Applications are invited from suitably qualified applicants for IRC Job Vacancy 2019 Interested applicant(s) ought to follow the details and procedures on this page to secure this opportunity.

IRC Job Vacancy 2019

The IHUB Humanitarian Safety Administration Assistant provides a complex range of administrative support related to staff/ Visitor safety education and procedures for incidents and accidents.

Responsibilities

a. Documentation and compliance (10%)

Maintain various safety-related databases in compliance with IRC S&S standards.

Ensure that Pre-Departure Information (PDI), onsite, and constant companion card documents are up to date, disseminated and implemented.

Develop safety presentations

Assist in the development of Safety and security procedures and policies including proofreading and ensuring grammatical correctness.

b. IRC staff and visitor coordination and travel tracking (20%)
In partnership with relevant staff, ensure all staff and visitors receive a Pre-Departure Information (PDI) packet, including emergency contact numbers.

Upon arrival, ensure that an S&S briefing is conducted within 24 hours, constant companion provided, and relevant communications equipment distributed and tracked.

Maintain records to track IRC staff and relevant visitor’s travel for I-Hub,

Ensure contact details are kept updated on the emergency notification groups

c. Facilities Inspection and Safety (25%)

Utilizing global standards, conduct regular assessment of all I-Hub facilities, expatriate housing, conference facilities/hotels, offices.

Liaise with suppliers to ensure IHUB Safety equipment (including fire extinguishers, smoke detectors, first aid kits etc.). are well maintained

d. Information, emergency notification, and analysis, incident reporting (20%)

Serve as a desk officer to collect and disseminate timely information/reports on the S&S context for the I-Hub Maintain the emergency notification system and issue timely alerts to I-Hub staff.

Be a liaison to local law enforcement.

Ensuring documentation on incidents are prepared and circulated appropriately

e.Training Program Management and Implementation (20%)

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Conduct safety training such as Basic Fire Safety, First Aid, and Personal Safety and Security.

Maintain training attendance records

f. Other tasks (5%)

The SSO will be able to work on any task requested by her or his supervisor, to include participation inscribing, context analysis, writing reports, and other Critical Incident Management

Team management (CIMT) related duties.

Profile
• Strong administrative skills with attention to detail
• Excellent verbal skills- Good command of English and Swahili languages
• Strong writing skills
• Skilled in Microsoft Office
• Experience as a trainer would be a bonus
• Good knowledge of humanitarian safety and security protocols
• Ability to work independently
• Work experience in a multi-cultural environment

Qualifications
• Diploma in safety, security or related course of study training or 3 years work experience in NGO security industry in Kenya, with Knowledge of the Nairobi context
• Computer skills: Microsoft office- Word processing, excel and Internet

Gender Equality: IRC is committed to narrowing the gender gap in leadership positions. We offer benefits that provide an enabling environment for women to participate in our workforce including parental leave, gender-sensitive security protocols, and other supportive benefits and allowances.

IRC is an Equal Opportunity Employer. IRC considers all applicants on the basis of merit without regard to race, sex, color, national origin, religion, sexual orientation, age, marital status, veteran status, disability or any other characteristic protected by applicable law.

How to Apply

Submit your CV and Application on Company Website: Click Here

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