Foreign and Commonwealth Office Job Vacancy 2018 for Receptionist, Application Details

Foreign and Commonwealth Office Job Vacancy 2018 for Receptionist, Application Details

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Applications are invited from suitably qualified applicants for Foreign and Commonwealth Office Job Vacancy 2018 Interested applicant(s) ought to follow the details and procedures on this page to secure this opportunity.

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Foreign and Commonwealth Office Job Vacancy 2018

The job holder will have to ensure efficient running of the Front Office, handling all telephone calls and customer enquiries in a prompt and professional manner and undertake administrative duties for the Transport SectionRoles and responsibilities / what will the jobholder be expected to achieve?:

  • Undertaking switchboard duties,-management of the answering machine to ensure a 24/7 response after hours, at weekends and holidays
  • Attending to visitors at Reception and controlling entry
  • Making hotel or other temporary accommodation bookings for visitors to the High Commission
  • Receiving BHC mail and sending mail to other organisations, including deliveries by BHC drivers
  • Managing Transport Section events including meetings workshops and other work-related gatherings within the section
  • Record keeping-filing both electronic and paper
  • Assisting in management of transport booking and preparation of daily transport programme in consultation with the Transport Planner
  • Undertaking requisitioning & receiving responsibilities for Transport Section purchases
  • Administration of billing and payment receipts for shuttle services & private hire of official vehicles
  • Assisting in processing of taxi invoices. Pre-audit of taxi vouchers before forwarding for payment
  • Undertaking other administrative duties as assigned by the Transport Manager
Essential qualifications, skills and experience

  • A degree in any business related field;
  • Minimum of 4 years in an administration role;
  • Experience of front office management;
  • Excellent IT skills;
  • Excellent communication skills with fluent spoken and written English.
Required competencies

Collaborating and Partnering, Delivering Value for Money, Managing a Quality Service, Delivering at Pace

Application deadline

Application deadline – day

Application deadline – month

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Application deadline – year

31 October 2018

How to Apply

Submit your CV and Application on Company Website : Click Here

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