Brites Management Job Vacancy 2018 for Admin Assistant & PA, Application Details

Brites Management Job Vacancy 2018 for Admin Assistant & PA, Application Details

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Applications are invited from suitably qualified applicants for Brites Management Job Vacancy 2018 Interested applicant(s) ought to follow the details and procedures on this page to secure this opportunity.

Brites Management Job Vacancy 2018

Our client seeks to recruit an office Administration Assistant who will double as a Personal Assistant to MD; a well-rounded and experienced person with a knack for effective performance.

Admin Assistant & PA Job Responsibilities

  • Office Operations
  • Administration and some HR duties
  • Maintain office records
  • Ensure filing systems are maintained and up to date
  • Define procedures for record retention
  • Ensure protection and security of files and records
  • Monitor and record phone calls
  • Control correspondences
  • Ensure effective use of petty cash
  • Check and maintain attendance report
  • Review and approve supply requisitions
  • Maintain office equipment /inventories
  • Manage petty cash, pay casuals and liaise with accounts on all payments
  • Manage and maintain the MD’s diary and email accounts
  • Respond to emails as much as possible, dealing with appointments-preparing appointment schedules
  • Ensure busy diary commitments, papers and travel arrangements are managed effectively
  • Schedule meetings on behalf of the MD
  • Filter general information, queries, phone calls and invitations to the MD by redirecting or taking forward such contact as appropriate
  • Ensure the MD is fully briefed on, or prepared for, any engagements he is involved in
  • Prepare correspondence on behalf of the MD, including the drafting of general replies
  • Minute general meetings as required and complete research on behalf of the MD
  • Keep and retrieve files.
  • Ensure guests meeting with the MD are well taken care of
  • Provide a service that is in line with the MD’s work habits and preferences

Requirements for the Admin Assistant & PA Job

  • Diploma/Degree in Business Management or a related field
  • 3-5 years’ experience as an office admin/Secretary/PA
  • Male candidates are encouraged to apply
  • Excellent typing skills, speed and accuracy essential
  • Good computer literacy (MS Office, Excel, PowerPoint)
  • Excellent organizational skills
  • Excellent communication skills, both verbal and written
  • Professional telephone manner
  • Proven ability to work under pressure and on tight deadlines
  • Confident personality with an ability to multitask
  • Well presented
  • Flexible and mature approach with ability to work unsupervised

How to Apply

If qualified send CV stating your experience, skills and qualifications to recruitment@britesmanagement.com

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Only the shortlisted candidates will be contacted.

 

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